When I first heard the phrase, “Query letter” I was confused and embarrassed. I did not know what a query was or even how to pronounce it. The correct pronunciation is (kweer-ee). I referred to my friend “Google” for information.
The definition of query from Dictionary.com
An inquiry from a writer to an editor of a magazine, newspaper, etc., regarding the acceptability of or interest in an idea for an article, news story, or the like: usually presented in the form of a letter that outlines or describes the projected piece.
The query is your calling card; it is also called a pitch. It is your sales letter that includes the subject of the article, who you are, and why you are qualified to write the article.
There are necessary steps to take before you write your query letter.
- Read 3-5 issues of the magazine to get familiar with the voice and audience of that magazine. Many magazines can be read online or at your local library.
- Go to website or call the magazine to get the name of the correct editor before you send the query letter. Make sure the name of editor, magazine and address are spelled correctly.
- Gather all the research and education that makes you the expert on this topic.
- Always check the website or call the magazine for guidelines.
General guidelines for formatting your letter.
- Times New Roman and 10- or 12-point type.
- One-inch margins.
- Single-spaced page.
- Block paragraph format (no indentations).
- Include your name, address, phone number, e-mail address and web site, if possible.
The body of the query should:
- Hook the reader -Grab the editor’s attention with the first line. It is a great idea to begin the query exactly how you will begin the article.
- Be specific. – The topic should be precise. Note where the information will come from.
- State your qualifications – This is your biography. Why you know what you know; why you are the one to write about this topic. Be yourself. Don’t compare your writing to others.
- Thank the editor for considering your query.
- Exclude the discussion of rates in the query letter.
Include self-addressed, stamped envelope when sending query by mail.
There are many informative web sites with examples of a good query. To avoid reinventing the wheel, my friend Vonda Skelton has allowed me to share her blogs on query letters. Please check out her bio while you are at the page. She is one amazing woman.
taking the question out of query letters part 1
When it comes to your query letter, don’t over think it. Sell it.
I would love to hear your stories. Please connect with me here or email me at
We love helping your growing in your writing career.
